Marion, have you ever felt walked on like a door mat? Or come on so strong that you destroyed a relationship? We've all been there, at one extreme or the other, and there are techniques you can use to help you get back on track.
Consider a communication style spectrum. On one end is the word "aggressive", the other end is "passive" and in the middle is "assertive". When we are stressed to the nines, we tend to gravitate to one extreme or the other. Ask yourself honestly and you'll know which end is yours. If you're not sure, think about your last several communications that left you feeling less than satisfied. Now look for the pattern.
The most effective communication position is in the middle of the spectrum, being assertive. Unlike aggressive behaviour that assumes a "win at all costs" position (don't we all know some people like that?!), assertive communication considers the other person's perspective. This doesn't mean that you need to agree. It does mean that you respectfully choose to disagree.
At the other end of the spectrum is "passive". A passive communication style is one that doesn't allow for your concerns and differing points of view to be heard. You might as well write "welcome" on your forehead.
Here's the point: you have a right to be heard and so does the other person. Much to our frustration, some people we're communicating with do not seem to have to capacity to actually listen to and understand (not necesarily agree) with what we are saying. This is often a trigger for us to resort to our default communication style of being aggressive or passive. Frustration will do that, if we let it.
Regardless of which end of the spectrum you find yourself, here's some tips that will help you balance being heard with hearing others:
- Use the 24-hour rule, and then reply. If you find that you're on the "aggressive" side of the scale, hold your tongue and refrain from responding right away. If it's an email exchange, wait 24 hours before you press "send". If it's face-to-face, use the "camera technique" where you picture yourself videotaping the exchange and now you're the audience watching it. This allows you to assume a more neutral and less emotionally charged and aggressive stance. Breathe.
If you find that you're on the "aggressive" side of the scale, hold your tongue and refrain from responding right away. If it's an email exchange, wait 24 hours before you press "send". If it's face-to-face, use the "camera technique" where you picture yourself videotaping the exchange and now you're the audience watching it. This allows you to assume a more neutral and less emotionally charged and aggressive stance. Breathe.
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- Know that you deserve to be heard... and face your fear. If you find that you're more passive, and not offering your opinion (especially when you disagree), or expressing your concern as often as you'd like, ask yourself what's holding you back. It could be fear -- fear of not being liked, being perceived as incompetent, fear of the unknown, or fear that expressing yourself will lead to loss of freedom of some sort. Deal with the fear and remind yourself that you deserve to be heard.
If you find that you're more passive, and not offering your opinion (especially when you disagree), or expressing your concern as often as you'd like, ask yourself what's holding you back. It could be fear -- fear of not being liked, being perceived as incompetent, fear of the unknown, or fear that expressing yourself will lead to loss of freedom of some sort. Deal with the fear and remind yourself that you deserve to be heard.
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- Appear confident. Whether we like to believe it or not, our bodies talk. So, what's yours saying? If you've been told on several accounts that you need to be more assertive, if people describe you as a pushover, even if this description of you doesn't match what you think -- if independent sources have made the same observation, there's something to it. If this is you, improve the appearance of being confident and assertive by maintaining eye contact, providing firm handshakes, walking with great posture, and leaning in when you talk. Small changes make a big difference in how we're perceived by others, and in turn, how confident we feel.
Whether we like to believe it or not, our bodies talk. So, what's yours saying? If you've been told on several accounts that you need to be more assertive, if people describe you as a pushover, even if this description of you doesn't match what you think -- if independent sources have made the same observation, there's something to it. If this is you, improve the appearance of being confident and assertive by maintaining eye contact, providing firm handshakes, walking with great posture, and leaning in when you talk. Small changes make a big difference in how we're perceived by others, and in turn, how confident we feel.
When you come from a place of confidence and respect, you have the ability to move past fears to a place of being assertive. Now go out there, and have your message heard. You deserve it and the other person needs to hear it.
PS: speaking of fears, my sister and I co-authored a chapter, "Facing the Chicken Within" in an anthology of 12 chapters in a book entitled, "Expert Women Who Speak ... Speak Out!". I sell this book on my website for $30 (incl. S&H), however, for you, my e-newsletter reader, I am offering this book at $17. Just email me and I'll provide details.
Until next time,Better communication, better business, better life,
Marion Grobb Finkelstein
Communication Specialist
Keynote Speaker / Corporate Trainer / Author
"Better communication, better business ... better life" MGF
Recipient of APEX "Award for Leadership in Service Innovation"
613-983-TALK (8255)
- ·Marion is a contributing author to "Award-Winning Finalist USA BOOK NEWS Non-Fiction: Anthologies" book, "The Power of the Platform: Speakers on Success", featuring 21 authors including Jack Canfield, Brian Tracy and Tana Goertz. See http://www.marionspeaks.com/bk-popsuccess_70.html
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